This one is regarding signatures on records and reports generated by an application.
Let us take an example of a purchase order (PO) being raised with a workflow. The initiator raises a request, forwards it for approval and the approver approves the same after provision of electronic signature password.
Now a print of the PO is taken with the initiator’s name and the approvers name and a note saying that the record is electronically signed and needs no manual signatures.
As of my knowledge, the above case is OK.
Another case where a few reports are generated that only provide some information but could also be used to a few decisions.
A stock report. The report gives the current stock of all the items in the inventory. If incase an item is low in inventory a decision to raise a PO for the same is taken. But how can this report be taken as authenticate without a sign on the same. If this report is to be handled online or as a hard copy what sort of authenticity is to be provided to the report.
Because the inventory changes over many transactions and not one transaction.